Terrazza Martini Events Coordinator

1w1 week ago

Bacardi

Milan, IT · Full-time · €24,000 – €32,000

About this role

The Terrazza Martini Events Coordinator manages the full lifecycle of events at Bacardi's premium venue in Milan. This 6-month temporary role focuses on efficient lead handling, tailored proposals, and seamless on-site delivery. Ensure every event aligns with client expectations and brand standards.

Day-to-day involves responding promptly to inquiries, analyzing client briefs, and negotiating costs with suppliers. Conduct site inspections to showcase the venue and support sales. Supervise setups, handle administrative tasks, and prepare ODS for the internal team.

Thrive in a high-paced hospitality environment requiring fast response times and flexibility for evenings and weekends. Collaborate with clients, suppliers, and teams using strong interpersonal skills. Operate in Bacardi's dynamic setting with hands-on ownership.

Grow within Bacardi's Fearless, Family, Founder culture emphasizing Leadership Agility like Belonging, Self-Awareness, and Mental Agility. Contribute to a diverse, inclusive workplace that values agility and fair rewards. Develop through real event challenges and team inspiration.

Requirements

6–12 months of experience in events, hospitality, or agency environments
Strong organizational and multitasking skills
Proactive, reactive mindset with excellent problem-solving abilities
Strong interpersonal and communication skills (clients and suppliers)
Fluent in English
Basic knowledge of Excel, PowerPoint, and Google Workspace
Fast response time and ability to manage multiple requests simultaneously
High level of accuracy and attention to detail

Responsibilities

Manage and respond promptly to incoming event inquiries, ensuring efficient lead handling
Collect and analyze initial client briefs; prepare tailored proposals and quotations
Coordinate and negotiate costs with suppliers involved in event production
Conduct site inspections to showcase the venue and support sales activities
Oversee the full operational execution of events, from planning to on-site delivery and post-event follow-up
Supervise event setups and ensure alignment with client expectations and brand standards
Handle administrative and contractual aspects of each event
Prepare and manage ODS (Operational Documents/Run Sheets) for the internal team

Benefits

Comprehensive Total Rewards package for Primos (employees)
Culture of Belonging where people feel appreciated
Diversity-focused environment with fair treatment and rewards
Promotion of Leadership Agility attributes like Self-Awareness and People Agility